General Regulations For Master's Degree

Introduction:

1- Masterís degree may be offered by the Faculties, Institutes and Schools in accordance with University Regulations and any other special regulations approved by the Senate.

2- Any Faculty, Institute or School which intends to introduce a Master Degree has to submit a proposal showing the need and objectives for such a degree. The submission should include requirements and syllabus.

3- Masterís Degrees may be offered by:

  • a- Course only.
  • b- Research only.
  • c- Course and Research.

Registration:

4- Candidates must register as full-time or part-time students before proceeding to the Masterís Degree, in accordance with these and any other special regulations applicable to the relevant Faculty, Institute or School.

5- The normal qualification for proceeding to the Masterís Degree shall be an Honours Degree from the University of Khartoum or its equivalent. A candidate who holds another qualification from this University or another University may be required to pass a qualifying examination.

Procedure:

6- Each applicant for registration for the Masterís Degree must complete the prescribed application form and submit it to the Registrar of the Graduate College.

7- Applicants for Masterís Degree, who are not graduates of the University of Khartoum, or members of staff of the University of Khartoum, shall be required to provide the names of two referees who are, or have been, acquainted with the candidateís work and/or experience.

8- Acceptance as a candidate for the Masterís degree shall be by resolution of the Board of the Graduate College, on the recommendation of the Faculty Research Board, after the proposed supervisor or supervisors, the Dean of the Faculty and Head of the Department concerned have certified their willingness to accept the candidate.

9- Registration will lapse if a student does not commence his course of study within one month in case of degrees by courses and three months in case of degrees by research. The student is required to notify the Registrar of the Graduate College in writing that he has commenced his study within the period specified above.

Course of Study:

10- Where a qualifying examination is required it shall be of an honours standard. In certain subjects a candidate may be required to pursue an approved course in preparation for the qualifying examination.

11- A student who fails his qualifying examination will not be permitted to resit or proceed with his registration.

12- The qualifying examinations shall normally be held with the University honours examinations.

Course of Study:

13- A candidate for the Masterís degree must pursue an approved course of advanced study and/or research extending for a period of not less than twelve months (twenty four months for part-time students) under the direction of a supervisor or supervisors with or without co-supervisors.

14- No student will be allowed to continue with his registration after the lapse of three calendar years after his registration (four calendar years for part-time students). In special cases only the Board of the Graduate College may approve the extension of this period. In all cases application of extension should be submitted by the student through the supervisor and Faculty Research Board at least three months before the expiry of his registration.

15- The course of study must be pursued continuously, except by special permission of the Board of the Graduate College.

16- The student must be prepared to attend his course of study in the University during the ordinary terms and times, as his supervisor may require.

17- A student who is employed must inform the University of the nature of this employment at the time of application. Any change of occupation during a course must be notified to the Dean of the Graduate College, through the supervisor.

18- A student the nature of whose study requires absence from the University may apply to the Graduate College through his supervisor, the Head of Department and the Faculty Research Board for approval. The period of absence should not exceed nine months provided that the student keeps in contact with his supervisor

19- The supervisor shall submit annually a report on the work of any candidate placed under his for the information of the Graduate College. A candidate whose work is unsatisfactory may be required to terminate his course.

Thesis or Dissertation:

20- The student must submit the field of study at the time of registration for approval by the Board of the Graduate College. The field of study may be changed within NINE months from the date of registration. In case of degrees by research only, the title of the thesis must be submitted within THREE months from the date of registration. In case of degrees by course and research the title of thesis or dissertation must be submitted within THREE months from the date of registration. The title of the thesis be permitted to change the title of thesis later than SIX months before the date of submission of the thesis or dissertation.

21- In case of Master by research only, or course and research, the student, on completing his course of study and research, must submit a thesis or dissertation which complies with the following conditions:

  1. The thesis must be written in either Arabic or English. In special cases, the use of other languages, if deemed necessary, may be approved by the Graduate College Board at the time of registration.
  2. The greater portion of the work submitted therein must have been done subsequent to the registration of the student as a candidate for the Ph.D. degree.
  3. t must form a distinct contribution to knowledge of the subject and afford evidence of originality, shown either by the discovery of new facts or by the exercise of independent or in a abridged form.
  4. The literary presentation must be satisfactory, and suitable for publication, either as submitted or in an abridged form.

22- A student should not submit a thesis or dissertation for which a degree has been conferred on him from this or any other University, but the shall not be precluded from incorporating work which he has already submitted for a degree in a thesis covering a wider field provided that he shall state the extent of such work in his thesis or dissertation.

23- The candidate should prepare eight copies of an abstract of the thesis in both Arabic and English of not more than one thousand words.

24- Every candidate will be required to present to the Registrar of the Graduate College in printed matter (8) EIGHT bound copies of the thesis and (8) EIGHT copies of the abstract. The Registrar shall send one copy to such examiner and retain the additional copies for further distribution. The examiners are required to return such copies with their reports. On successful award, the Registrar of the Graduate College should send:

  1. two copies to the University Library.
  2. One copy to Graduate College Library.
  3. One copy to Employer (if any).
  4. One copy to the National Training Centre where applicable.
  5. One copy to the Central Documentation Centre.
  6. One copy to the Department.
  7. One copy to the Supervisor.

The Registrar shall retain one copy of any thesis which is rejected or referred and return the rest to the candidate.

25- f a successful candidate publishes his thesis or dissertation or a part thereof, the fact of approval for the Masterís Degree of the University of Khartoum must be mentioned in an appropriate place.

Examination:

(To be read with Post-graduate Degrees Examination Regulations).

26- Applications to enter for the examination must be made by the supervisor on the appropriate entry from at least three months before the date of examination.

27- a- For the purposes of the oral, practical or written examination held in connection with his thesis, the candidate will be required to present himself at such place as the University may direct and upon such day or days as shall be notified to him.

b- The prescribed fees must be paid before a candidateís thesis is accepted by the Registrar of the Graduate College.

Examiners:

28- All examiners will be appointed by the Board the Graduate College, on recommendation of the Departmental Board and Faculty Research Board concerned. The Graduate College will appoint at least three examiners, at least one of whom shall be an external examiner and at least one shall be an internal examiner. The External Examiner shall be a recognized authority in the field of study. When a candidate has had two supervisors, only in exceptional cases may both supervisors act as his internal examiner.

29- Each examiner shall read the thesis and submit a separate strictly confidential report to the Graduate College which must include:

  • Recommendation accepted referred or rejected.
  • Grounds for decision.
  • Comprehensive report on the thesis giving evaluation of the following:

1- Review of literature.
2- Methods.
3- Results obtained.
4- Analysis, interpretation and discussion of results.
5- Conclusions drawn.
6- Suitability for publication.
7- Any other comments.

30- The oral examination should be conducted only after receipt of all examiners reports by the Graduate College. Such reports shall be made available to the Board of Examiners.

31- The Board of Examiners who conduct the oral shall send a joint report to the Graduate College stating:

  • whether it is recommended that the candidate should pass, fail or be referred for a period not exceeding EIGHTEEN months after which the candidate may re-submit his thesis for examination.
  • The grounds of their recommendation.
  • Candidateís contributions (if any), to the advancement of the subject.

32- In Masterís Degrees where a written examination is specified students are allowed to:

  • Take supplementary if they fail in not more than one third of their subjects.
  • Resit the whole examination if he fails in more than one third and up to half of his subjects.

Any student who fails in more than half of his subjects of his supplementary or resit will not be allowed to continue with his studies.

Award of the Degree:

33- The Graduate College Board will consider the reports and:

  1. Recommend the names of successful candidates to the Senate for award.
  2. Decide cases of rejection and periods of referral.